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Managing Projects & Tasks

Bookcicle's Tasks & Workflow dashboard is your hub for managing all your AI-powered projects, including translation, ghostwriting, editing, and more. This guide covers how to view, track, and interact with your projects from start to finish.

Overview​

The Projects & Tasks section lets you:

  • View all your current and past projects
  • Track real-time progress and status
  • Upload documents and start new tasks
  • Download results in multiple formats
  • Share results securely with others
  • Dive into analytics and detailed feedback

When you open the Tasks page, you'll see two main areas:

  • Sidebar (left): List of your projects/tasks, sorted by most recent.
  • Main area (right): Details, progress, and actions for the selected project.
  • Projects: Each entry shows the project name, status, and creation date.
  • Status Icons: Visual cues indicate progress (e.g., processing, completed, queued, failed).
  • Shared Projects: Projects shared with you are marked with a special icon and label.
  • Show More: If you have many projects, use the "Show all" button to expand the list.

Main Area: Project Details​

Depending on your selection and project state, you'll see:

  • Project Details: Service type, status, price, creation/completion date, and model/provider info.
  • Progress Bar: Real-time updates as your task moves through processing and analytics.
  • Download Menu: Download your results in Word, LibreWriter, HTML, or Markdown formats. Editorial projects offer redline/commented versions.
  • Preview: Open a section-by-section preview of your results, including redline and analytics views.
  • Share: Manage who can access your project results.
  • Analytics: Dive into document-level and section-level analytics (if enabled).
  • Warnings: See any issues or suggestions for improvement.

Starting a New Project​

If you have no projects yet, you'll see a call-to-action to start your first AI project:

Start your first AI Project Choose from Translation, Ghostwriting, Editing, and more. Explore AI Services

Uploading Documents​

For tasks that require document upload (e.g., translation or editing):

  1. Pending Upload: If a project is waiting for your file, you'll see a prompt to upload.
  2. Supported Formats: Drag & drop or select .docx, .epub, .odt, .md, or .html files.
  3. Validation: Bookcicle will check your file for compatibility and structure.
  4. Options:
    • Keep original styles: Choose whether to preserve your document's formatting.
    • Content safety: Mark if your document contains mature or unsafe content ( see content safety policies.
  5. Start Processing: Once validated, your task will begin automatically.

Tracking Progress​

  • Live Updates: Progress bars and status messages keep you informed in real-time.
  • Stages:
    • Uploading & validation
    • Processing (AI or human-in-the-loop)
    • Quality checking
    • Analytics (if enabled)
    • Completion
  • Notifications: You'll receive email updates as your project advances.

Reviewing Results​

Once your project is complete:

  • Download Results: Use the download menu to get your files in various formats. Editorial projects offer both clean and redline/commented versions.
  • Preview: Open the section viewer to read your results, compare changes (redline), and see comments (for editorial tasks).
  • Analytics: Access document and section-level analytics for deeper insights.
  • Warnings: Review any issues or suggestions for manual review.

Sharing Projects​

  • Share Results: Owners can invite others to view completed projects.
  • Manage Shares: See who has access, and revoke or add permissions as needed.
  • Pending Invites: Recipients must accept the invite before accessing shared results.

Section Preview & Analytics​

The section viewer lets you:

  • Navigate Sections: Jump between chapters or sections of your document.
  • Compare Versions: View original vs. updated text, with redline highlighting for editorial changes.
  • Show/Hide Comments: Toggle editorial comments on or off.
  • Analytics View: See section-level analytics (if enabled).
  • Warnings: Get instant feedback on any detected issues.

Common Statuses & What They Mean​

StatusMeaning
Pending UploadWaiting for you to upload a document
QueuedIn line for processing
ProcessingActively being processed by AI or human editors
Quality CheckingUndergoing additional review for quality
CompletedTask finished—results ready to download and review
Failed/SkippedTask could not be completed—see warnings for details

Troubleshooting & Tips​

  • No Projects Showing? Start a new project from the AI Services page.
  • Can't Download? Ensure your project is marked as "Completed."
  • Warnings or Errors? Review the warnings for suggestions or required actions.
  • Need Help? Visit our Help Center or contact support.

This page describes how to use Bookcicle's project and task management features. For more details or troubleshooting, see our Help Center.